The Property Transactions ledger is used to record costs and incomes associated with the Property. The ledger may be used to report internally about the incomes and expenses of the Property, or externally to the owner(s) of the Property.
Viewing an individual property's ledger
The Property Transactions Ledger is similar to the Tenancy Transactions ledger, in that each transaction will have a date, transaction type, amount and comments. Amounts will either be credits which will show in black or debits which will show in red. EG: Accumulated Rent = black (income we have made on the Property), whereas Property Maintenance/Centrepay Fees = red (expense for the Property).
Some transactions will be created automatically, for example, rent. When we collect rent, the accumulated rent transaction will appear on the Property Transactions ledger. Other transactions will be entered manually (EG Council Rates or Property Maintenance charges).
Entering a property transaction manually
To enter a transaction to a property ledger manually, click the Enter Transaction box. The Enter Transaction pop up will appear:
Transaction Type: Select the type of transaction you are entering from the drop down list. If the Transaction Type you wish to enter is not in the list, ask your System Administrator to add it in System Maintenance > Reference Tables > Transaction Type (Property)
Date: The date field will default to today, but remove this and add the appropriate date of the transaction if not today.
Amount: Enter the full amount of the transaction in dollars.
GST Amount: If GST applies to the transaction, enter the GST amount in the GST field.
Invoice Number: If the transaction has a corresponding Invoice Number, enter it in this field.
Cheque Number: If the transaction has a corresponding Cheque Number, enter it in this field.
Comments: Enter any comments about the transaction in the Comments field. This will show on the property transactions statement and is important to advise the owner what the transaction was for.
Click Add to add the transaction to the ledger.
Printing or exporting the individual property ledger
You are able to print the Property Transactions ledger by clicking the button, and enter an optional ledger start date from the pop up that appears:
If you want to print the entire ledger, leave this field blank and click Continue:
The ledger will appear where the transactions will appear like a bank statement, with the oldest transaction at the top and the most recent at the bottom.
From this screen, you can use the functions at the top of the screen to print the ledger, create a PDF, Email the Statement or export to Excel:
Click Close Print Preview to close the window and return to the property screen.
You are able to export the Property Transactions ledger by clicking the Export Transactions button. Chintaro will export straight to MSExcel and you can use the data outside of Chintaro as you wish:
Entering payments in bulk for properties
Chintaro has several functions that will save you time when entering payments in to property ledgers. Click on either option below to see how to:
- How to add different transaction types and amounts to Properties in Bulk and
- How to add the same transaction types and amounts to Properties in Bulk
Property Transactions eLearning Video