Property Screen - Adding a Room

Modified on Tue, 21 Jun 2022 at 09:34 AM

Chintaro uses the concept of Rooms to record the Tenant(s) who are housed within a Property. A Room in Chintaro indicates one Tenantable Unit, or the ability to have one Tenancy Agreement.  

The number of rooms you enter in the Rooms section of the Property equates to the number of Tenancy Agreements you will have in that particular Property. You must have at least one room in a Property and if you don’t enter at least one room, you cannot create a Tenancy in that Property. 

This solution covers:

Room Configuration Scenarios

Rooming House - Shared Model

If you have a Rooming House or shared accommodation model of Property, where you have one Property and many rooms each with their own Tenancy Agreement, this makes sense (EG 4 individual Rooms in the Property below means there is an ability to have 4 separate Tenancy Agreements): 

Entire House - Not Shared
If you have a 2 or 3 bedroom Property that is able to have one Tenancy Agreement only (not shared housing, the house is leased entirely to one household/tenancy agreement), you will only create one room because there will only be one Tenancy Agreement for that Property (EG House below): 

Configuration Changes

If you have Transitional Housing Properties, the availability of rooms may depend on the household that is tenanted. For more information see: Configuration changes based on Tenancy

Adding a Room to a Property

To add a new Room to a Property, start on the Property screen. Click Property in the toolbar and search for the Property you want to add the room to. Double click to open.

To add a room , click the Add Room button:

NumberThe number field is ONLY used for a Rooming House model of Property where the Room has a number and is not required for a single household model. This field will accept all number and letter combinations. If you are setting up rooms for a Shared Housing model where you will have 3 rooms that have the ability to have a Tenancy in a Property, meaning you will have 3 separate Tenancy Agreements in one Property, you will set 3 separate rooms numbered 01, 02 & 03 so that you can differentiate between the Rooms
TypeThe Room Type describes the type of Property or room. Room Type must be entered and is selected from the drop down list You can select house/1 bedroom unit or add other options to the drop down list if this is not a Rooming House. 
Nomination RightsCan be applied at the room level if there is an Organisation/person who has Nomination Rights over the Room(s).
Payment Book IDCan be allocated at the room level if you want a specific Payment Book ID linked to the Room, rather than individually to the Tenant.
StatusCannot be edited from the Room Details pop-up and will default to Vacant Tenantable. 
Current TenancyCannot be edited from the Room Details pop-up and will default to Not Tenanted.
Current Rent

Can be entered if you are charging a fixed rate for the room, regardless of who the Tenants are (or who the household is). This is usually entered when a Tenancy is created, and will be covered in Tenancies

Please Note: If you are adding a room for a THM Property, you must enter the Market Rent of the room at the time the Room is added to Chintaro. To do this, add the start date of the Room, then enter the Market Rent amount in the Market Rent column

The 5 fields on the right are for Inspections, and are generally not entered at this stage, however, the fields contain information for:

Last Inspection

The date the last inspection took place.
Inspection IntervalIndicates the interval of inspections (EG 6 Monthly, Annually, etc.) Inspection intervals can be set up via System Maintenance> Reference Tables> Inspection Interval Type.

Next InspectionThe date the next inspection of the Room will take place.  
Inspection TypeIndicates the Inspection Type required for the Room (EG Scheduled, Vacancy, etc). Inspection Types can be set up via System Maintenance> Reference Tables> Inspection Type.
Inspection GroupUsed to group Rooms together for easily sorting in the Manage Inspections screen (EG Group 1, Group 2, Group 3).
Room Rate RecordThe large section at the bottom of the pop up is used to record how much rent (and other charges) a Tenant was/will be charged for a specified period. This will be updated when creating a Tenancy.

Click Update to save the Room.

The property screen will now show your new Room added, with the Room Status Vacant Tenantable:

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