Chintaro uses the concept of Rooms to record which the Tenant(s) who are housed within a Property. A Room in Chintaro indicates one Tenantable Unit, or the ability to have one Tenancy Agreement.
The number of rooms you enter in the Rooms section of the Property equates to the number of Tenancy Agreements you will have in that particular Property. You must have at least one room in a Property and if you don’t enter at least one room, you cannot create a Tenancy in that Property.
If you have a Rooming House or shared accommodation model of Property, where you have one Property and many rooms each with their own Tenancy Agreement, this makes sense (EG 4 individual Rooms in the Property below means there is an ability to have 4 separate Tenancy Agreements):
If you have a 2 or 3 bedroom Property that is able to have one Tenancy Agreement (not shared housing, the house is leased entirely to one household/tenancy agreement), you will only create one room because there will only be one Tenancy Agreement for that Property (EG House below):
Adding a Room to a Property
To add a new Room to a Property, from the Home Screen, click Properties, then click Manage Properties and double click on the row of the Property you want to add the Room to.
To add a room to a Property record, click the button in the middle section of the screen. The Room Details pop up will appear:
Number: The number field is ONLY used for a Rooming House model of Property where the Room has a number and is not required for a single household model. This field will accept all number and letter combinations. If you are setting up rooms for a Shared Housing model where you will have 3 rooms that have the ability to have a Tenancy in a Property, meaning you will have 3 separate Tenancy Agreements in one Property, you will set 3 separate rooms numbered 01, 02 & 03 so that you can differentiate between the Rooms.
Room Type: The Room Type describes the type of Property or room. Room Type must be entered and is selected from the drop down list You can select house/1 bedroom unit or add other options to the drop down list if this is not a Rooming House.
Nomination Rights: Can be applied at the room level if there is an Organisation/person who has Nomination Rights over the Room(s).
Payment Book ID: Can be allocated at the room level if you want a specific Payment Book ID linked to the Room, rather than individually to the Tenant.
Status: Cannot be edited from the Room Details pop-up and will default to Vacant Tenantable.
Current Tenancy: Cannot be edited from the Room Details pop-up and will default to Not Tenanted.
Current Rent: Can be entered if you are charging a fixed rate for the room, regardless of who the Tenants are (or who the household is). This is usually entered when a Tenancy is created, and will be covered in Tenancies.
Please Note: If you are adding a room for a THM Property, you must enter the Market Rent of the room at the time the Room is added to Chintaro. To do this, add the start date of the Room, then enter the Market Rent amount in the Market Rent column.
The 5 fields on the right are for Inspections, and are generally not entered at this stage, however, the fields contain information for:
Last Inspection: The date the last inspection took place.
Inspection Interval: Indicates the interval of inspections (EG 6 Monthly, Annually, etc.) Inspection intervals can be set up via System Maintenance> Reference Tables> Inspection Interval Type.
Next Inspection: The date the next inspection of the Room will take place.
Inspection Type: Indicates the Inspection Type required for the Room (EG Scheduled, Vacancy, etc). Inspection Types can be set up via System Maintenance> Reference Tables> Inspection Type.
Inspection Group (SQLx Only): Used to group Rooms together for easily sorting in the Manage Inspections screen (EG Group 1, Group 2, Group 3).
Room Rate Record: The large section at the bottom of the pop up is used to record how much rent (and other charges) a Tenant was/will be charged for a specified period. This will be updated when creating a Tenancy.
Click to save the Room Record.
You will now have a new room appearing, with the Room Status of Vacant Tenantable ( it is Vacant as it does not have a Tenancy in it and it is Tenantable as the room is able to have a Tenancy:
Rooms in Chintaro eLearning Video