TABLE OF CONTENTS
- Completing the Maintenance Task
- Reporting Fields - Problem, Cause, Remedy. (Access version of Chintaro Only)
- Adding Costs to a Maintenance Task
- Creating a Property Transaction Manually from a Maintenance Task
- Creating a Property Transaction Automatically from a Maintenance Task
- Create a Property Note from a Maintenance Task
- Copy a Maintenance Task
- Maintenance Task Additional Functions
Completing the Maintenance Task
Scheduled Completion: The Scheduled Completion date is linked to the Urgency field on the Maintenance Task Screen.
Actual Completion: Enter the date the Maintenance Task was completed by the Tradesperson.
When a date is entered into the Actual Completion field and you click elsewhere on the screen, the

Tenants Confirmation: Enter the date the Tenant confirmed the work was completed.
GL Batch No: Is used to code the Work Order to a particular General Ledger account which forms part of an extract to MYOB.
Invoice #: Enter the invoice number provided by the Tradesperson.
Confirmed for Payment: Tick the box when your Finance team have confirmed the payment can be made.
Reporting Fields - Problem, Cause, Remedy. (Access version of Chintaro Only)
Adding Costs to a Maintenance Task
The cost fields are used to estimate costs and record how much the Maintenance Task actually cost your Organisation.
Estimated Cost: Can be entered when creating the Maintenance Task. Enter the Estimated cost of repairing the item. Press <TAB> on your keyboard to show the estimated GST (10% in Australia & 15% in New Zealand).
Actual Cost: Enter the Actual cost (including GST) of repairing the item once the work have been completed by the Tradesperson. Press <TAB> on your keyboard to show the estimated GST (10% in Australia & 15% in New Zealand).
Creating a Property Transaction Manually from a Maintenance Task
When a Maintenance Task has been completed, you may want to cost the Maintenance against the Property.
To create a Property Transaction, click . The Transaction Type should display as
Chintaro will advise you the Property Transaction has been created
The Property Transaction will now appear in the Property Transactions ledger on the Property Record.
**Note: You can change the default property transaction by going into System Maintenance > Preferences > Maintenance:

Creating a Property Transaction Automatically from a Maintenance Task
If you would like a property transaction created automatically whenever you complete a maintenance task, it is easy to setup.
First, make sure that you have setup your default transaction type. Go into System Maintenance > Preferences > Maintenance:

If the transaction type doesn't exist yet, you can create one by adding an entry to the Transactio Type Property reference table (System Maintenance >Reference Tables):

In order for the transaction to be created, both the Invoice Paid date and Actual Cost must be filled in on the Completion Details tab of the maintenance task:
The property transaction will be created when the blue EXIT button is pressed to exit the task. It can be viewed in the property transactions ledger.
Create a Property Note from a Maintenance Task
When a Maintenance Task has been completed, you may want to record a Property Note with the details of the completed task.
To create a Property Note, click .
The Note Type should display as
Chintaro will advise you the Property Note has been created
The Maintenance Note will now appear in the Notes section of the Property Record
Double click on the Note to open the details of the Note, which will include the Works Requested & the Works Completed fields.
Copy a Maintenance Task
You have the ability to copy the Maintenance Task to other Properties if you are creating a number of Maintenance Tasks that are the same.
To copy the Maintenance Task to other Properties, click The Copy Work Order pop up box will appear, where you select the Property & the Inventory Item to copy the Task to.
After selecting a Property & Inventory Item, click Update.
A pop up box will appear, asking if you are sure you want to copy the Maintenance Task. Click Yes to copy the task to the selected Property.
Another pop up box will appear, asking if you want a new auto-generated Order Number for the new Maintenance Task. Clicking Yes will generate a new order number for the new task, and clicking No will keep the order number of the Task that is being copied.
The copied task will now appear in the Maintenance search screen, in the Maintenance function of the Property, and in the Incomplete Maintenance Task Status Bar on the Home Screen.
Maintenance Task Additional Functions
The Maintenance Task has a number of functions at the top of the screen.
SMS Tradesperson: Is used to SMS a Tradesperson directly from the Maintenance Task.
SMS Tenant: Is used to SMS a Tenant directly from the Maintenance Task.
Forecast Task: Is used to make the Task a Forecast Task.
Task Details: Is used to see the default view of the screen.
Completion Details: Is used to enter the completion details of the Maintenance Task, when the work has been completed by the Tradesperson.
Add New Task: Is used to add a new Maintenance Task to the system.
Update: Can be used if you are entering information in to a Maintenance Task, and you want to save the changes you have made.
Click here to view next Solution: How to delete a Maintenance Task