If you are a South Australian Chintaro user and you would like to use the Rent Calculator, there are a number of settings that may need to be changed before you are able to start using the Rent Calculator function.
1. Update System Parameters
From the Home Screen, click System Maintenance, Reference Tables and select Parameters from the list.
Scroll down until you find the fields for SACappingAmount and SACPIAmount in the Parm Number field.
Ensure that SACappingAmount is 10 and the SACPIAmount is 0 in the Parm Text field.
Scroll down again and ensure the State parameter is set to SA
2. Update Organisation Details
From the Home Screen, click System Maintenance, and Organisation Details.
The Organisation details screen will open:
CHO Type: Choose either Association or Co-Op.
Non Member Tenant Levy: Yes or No (tick or not)
GST Registered: Yes or No (tick or not)
ASL1, ASL2, ASL3: Untick any of these that are not to be included in the CRA optimisation (I.E not to be treated as rent).
3. Update Each Client Record
For each Primary Tenant, go in to their Client Record and click the button
Enter the CHCR Customer Number (Community Housing Central Register) if known Tick the boxes for if the Client is a Co-Op Member or Guardian Of Minister
You must tick the Proof of Income Obtained box for each Tenant in the household. If any household members do not have this ticked, the household will be charged market rent.
4. Check Incomes
You must ensure that each Client’s incomes are up to date, and you have entered the appropriate assessable amount rate percentage.
For the Primary tenant, select the appropriate CRA Household composition
5. Check Room Rate has current Market Rent record
From the Tenancy Record, click the Edit Rent button, and ensure there is a Market Rent entered for the period that will be calculated
6. Select the Rent Calculator
Select the Rent Calculator button from either the Client or Tenancy record
Ensure all members of the household are included and each of them has Proof Of Income as Yes
Ensure that the CRA level, As At Date and Market Rent is correct. Check that Proof of Income is ticked. Correct them if they are wrong.
7. Temporary Calculation
If you click the Calculate button (without ticking the Finalise Calculation button) you will see a temporary calculation performed
A new line has been added to the Rent Review section which has the Temp field ticked. This is intended to give you a chance to review the calculation and ensure all is ok before finalising the calculation.
There is a step by step record of how the rent has been calculated in the description window. You can also click the Print button to produce a printout of the calculations.
If you are not clear on how the Rent Calculator arrives at its calculations, you can check with CP&G for clarification. Remember that capping will apply only for Tenancies that began before 20 Oct 2012.
Once you are happy that the calculation is correct, tick the Finalise Calculation checkbox and click the Calculate button again. The Review record in the middle of the screen will now be finalised and the tick under Temp will now disappear.
You will be prompted to update the Rent Record on the Edit Rent record. Click Yes to update the Rent Record.