If your Tenants are charged for water when the bill comes, you are able to enter water charges in a separate transaction in the Tenancy Transactions ledger. You will first need to ensure that you have a preference set in Chintaro that will allow you to enter the water charge, then enter the charge manually in to the Tenant's ledger.
This solution details:
- Adding a water charge to a tenancy
- Printing a Water Invoice for a tenancy
- If you don't see the Enter Water Charge button on the Tenancy screen
- If you want to change the default water charge descriptions
Adding a water charge to a tenancy
To enter a water charge to a Tenancy, open the Tenancy screen (Home Screen > Tenancies > Manage Tenancies > double click on the Tenant's name who you want to enter the charge for).
Click the Enter Water Charge button in the Tenancy Transactions ledger section of the screen:
The Enter Water Charge pop up appears, where you can enter the details of the water bill:
Once you've finished entering the data, click Add to add the charge to the Tenancy Transactions ledger:
The total transaction group balance of Water will also be updated, in the balances section at the top of the screen.
Printing a Water Invoice for a tenancy
To print the invoice for the charge, open the transaction by double clicking anywhere along the row and the Water Charge pop up appears:
Click Print to print the Invoice. MS Word will open where you will see the merged fields from the water charge:
Use MS Word to send the invoice to your printer.
If you don't see the Enter Water Charge button on the Tenancy screen
Before you can enter a water charge, check that you have the System Preference set to allow Water Charges to be entered, by going to System Maintenance> Preferences> Finance> Water Charge Txn Type:
If nothing is selected in this field, select Water Charge from this drop down list. Close this screen, go to any Tenancy and the Enter Water Charge button will appear.
If you want to change the default water charge descriptions
The default water charge descriptions will appear on each new water charge that you enter.
The default text can be changed in System Maintenance> Preferences> Tenancies/Rent
For the most efficient data entry:
Enter the Date and Meter reading data prior to the water use details.
If the date is not changed and you are not entering meter readings, enter the Water Use (Cost) of the first line item before updating the details on the description:
Then update the description: