If you are a South Australian Chintaro user and you would like to use the Rent Calculator, there are a number of settings that may need to be changed before you are able to start using the Rent Calculator function.

1. Update System Parameters

From the Home Screen, click System Maintenance, Reference Tables and select Parameters from the list. 
Scroll down until you find the fields for SACappingAmount and SACPIAmount.
Ensure that SACappingAmount is 10 and the SACPIAmount is 0 in the Parm Number fields. 

Scroll down again and ensure the State parameter is set to SA in the Parm Text field.

2. Update Organisation Details

From the Home Screen, click System Maintenance, and Organisation Details.

The Organisation details screen will open:

Enter your company details. For Rent Calculator purposes, you should enter: 

Non Member Tenant Levy: Yes or No (tick or not) 

GST Registered: Yes or No (tick or not) 

ASL1, ASL2, ASL3: Untick any of these that are not to be included in the CRA optimisation (I.E not to be treated as rent).

3. Update Each Client Record
For each Primary Tenant, go in to their Client Record and click the  button.

Enter the CHCR Customer Number (Community Housing Central Register) if known
Tick the boxes for if the Client is a Co-Op Member or Guardian Of Minister

Click the Button

You must tick the Proof of Income Obtained box for each Tenant in the household. If any household members do not have this ticked, the household will be charged market rent.

4. Check Incomes You must ensure that each Client’s incomes are up to date, and you have entered the appropriate assessable amount rate percentage. 

For the Primary tenant, select the appropriate CRA Household composition

5. Check Room Rate has current Market Rent record

From the Tenancy Record, click the Edit Rent button, and ensure there is a Market Rent entered for the period that will be calculated

6. Select the Rent Calculator

Select the Rent Calculator button from either the Client or Tenancy record

Ensure all members of the household are included and each of them has Proof Of Income as Yes 

Ensure that the CRA level, As At Date and Market Rent is correct. Check that Proof of Income is ticked.  Correct them if they are wrong. 

7. Temporary Calculation

If you click the Calculate button (without ticking the Finalise Calculation button) you will see a temporary calculation performed 

A new line has been added to the Rent Review section which has the Temp field ticked.  This is intended to give you a chance to review the calculation and ensure all is ok before finalising the calculation.

There is a step by step record of how the rent has been calculated in the description window. You can also click the Print button to produce a printout of the calculations. 

If you are not clear on how the Rent Calculator arrives at its calculations, you can check with CP&G for clarification. Remember that capping will apply only for Tenancies that began before 20 Oct 2012. 

Once you are happy that the calculation is correct, tick the Finalise Calculation checkbox and click the Calculate button again. The Review record in the middle of the screen will now be finalised and the tick under Temp will now disappear.

You will be prompted to update the Rent Record on the Edit Rent record. Click Yes to update the Rent Record.