Reference Tables - Transaction Types

Transaction Types are used to record what kinds of transactions Tenants are allocated in the system. Some Transaction Types are hard coded in the system (EG Rent Charge) and others can be customised (added, edited or inactivated) by your Chintaro System Administrator. 

The following solution describes the purpose and meaning of the columns in each of the following tables:

• Tenancy Transaction Type Table
• Bond Transaction Type Table
• Bond Lodgement Transaction Type Table

For information about how to update your transaction types please also see: System Maintenance - Managing Drop Down Lists (Reference Tables)

Tenancy Transaction Type Table

Column Heading	Data Type	What it does	Related to ...
SiteID	System generated number	Not used	N/A
ID	System generated number	ID of the transaction type. System generated charges are linked to specific IDs: 2 = Rent 95= Extra Charge 96 = Extra Charge 97 = Extra Charge 98 = Utility 99 = Service Fee 100 = Non-rent Charge	ID is used to cross-reference charge and payment transaction for arrangements.
Transaction type	Free text field	The description of the type and should be unique.	See this solution if the description is missing: https://chintaro.freshdesk.com/a/solutions/articles/9000001328
Rent?	Tick box	Must be selected if the transaction relates to Rent. If ticked here also select Rent in the Txn Group column.	Used for reporting when there is a division between rent and non-rent transactions.
System Generated	Tick box	Automatically ticked by the system if the ID = 2, 95, 96, 97, 98, 99 or 100. Used for charges to be generated with Rent	ID 2 = Rent Charge ID 95, 96, 97, 98, 99, 100 are used for other charges in the rent record, where system generated charges can be created at the same time rent is charged. These transaction types are not available for manual entry of transactions. To activate or deactivate these charges use Maintenance> Preferences> Finance:
Debit?	Tick box	Tick if the transaction is a Debit	Charges to tenants are debits
GST?	Tick box	Only used for GL interfaces	Only used when setting up GL interfaces, for transactions which attract GST (not commonly used)
Bond	Tick box	Tick only for Bond Payment to enable use in splits and arrangements	Bond transaction types are listed in the Transaction Type Bond reference table
Split	Tick box	Tick if this transaction type is a payment and needs to be available for split payments or arrangements	See the Tenancy payment splits solution: https://chintaro.freshdesk.com/a/solutions/articles/9000077343
Txn Group	Select from list	Select to show balances in the tenancy ledger	See the solution for setting up transaction groups: https://chintaro.freshdesk.com/a/solutions/articles/9000099560
NAV Document	Select from list	Not commonly used
Arrangement	Tick box	Tick for payment types used for arrangements	Used in conjunction with the Arrangement Charge ID column. See the solution for setting up arrangements: https://chintaro.freshdesk.com/a/solutions/articles/9000077344
Water	Tick box	Tick for transactions related to water	See this solution for how to charge water to tenants: https://chintaro.freshdesk.com/a/solutions/articles/9000077307
Arrangement Charge ID	Enter number	Enter the ID of the charge in this column on the payment transaction row so that charges on arrangements will be paid off by the linked payments	See this solution for setting up arrangements: https://chintaro.freshdesk.com/a/solutions/articles/9000077344
Centrepay	Enter text	Centrepay has 3 letter codes to match payments if splits are not being used.	These codes can be found in the 7th column of the Centrepay file (eg WAT for water).  Place this code in this field to identify what transaction type you would like to associate with it.
GL Acct Code	Enter text	Could be used in some GL exports	See also the solution for exporting transactions to your General Ledger: https://chintaro.freshdesk.com/a/solutions/articles/9000089145
GL Balance Acct Code	Enter text	Could be used in some GL exports
THM Payment	Tick box	Tick for Income in certain reports	See also the solution for Rent collected not showing in HPF report: https://chintaro.freshdesk.com/a/solutions/articles/9000000708
Report Group	Select from list	Select a category for reporting	See also the solution for the Transaction Group Statement options: https://chintaro.freshdesk.com/a/solutions/articles/9000153849
Rep Income?	Tick box	Tick for Reported Income used in certain reports
GL Credit?	Tick box	Tick for some general ledger exports	Specific instructions will be included elsewhere
Tax code	Enter text	Used in some general ledger exports	Specific instructions will be included elsewhere
RepRow	Number	Used to define the row these transactions update on a specific report.	No longer used.
Active	Tick box	Tick for all active transaction types, turn off to disable use of transaction type

Bond Transaction Type Table

Note: Bond transactions are kept separate from Tenancy Transactions, and are in their own ledger on the Tenancy Screen > Bond Transactions. 

Bond Lodgement Transaction Type Table

Note: Bond Lodgement transactions are kept separate from Tenancy Transactions and Bond Transactions in their own ledger on the Tenancy Screen> Bond Transactions.