Finance - Manually entering bank payments

Modified on Tue, 6 Sep, 2022 at 1:32 PM

Use this solution if you would like to manually enter your payments into Chintaro. This solution details:

Manually entering payments for tenants with splits and arrangements
Manually entering payments for tenants with no splits or arrangements
Saving the data in the screen if you need to exit before you have processed the payments

Manually entering payments for tenants with splits and arrangements

To manually enter payments in to Chintaro, from the Home Screen, click Finance, then Bank Functions and Manual Bank Processing (2 line):

The steps to enter payments manually are listed in order from 1-3:

Step	Description
1. Select Bank Account	Select the Bank Account that the payments will be processed for.
2. Enter the Bank Transactions and select the correct Tenancies, marking all records that will generate a Rent Payment	Enter the date of the transaction in the Date field and the total amount in the Amount field. You are able to add a description for the transaction, however if nothing is entered in to the Description field, Paid into Bank (Today’s DATE) will appear on the Tenancy ledger. Select the Tenant from the drop down list. If the tenancy has splits, Chintaro will split the payment according to the arrangements on the tenancy screen. NOTE: If you have a Tenant with splits and you are entering an amount that is less than Rent but does equal the exact amount of one or more splits, Chintaro will allocate the money to the splits, and skip the rent. For example, Alex Lifeson has 3 splits totalling $30: Move onto the next line to enter the next payment.
3. Generate Payments and Transfer to Bank Account	Once all payments have been entered, click Generate Payments and Transfer to Bank. Chintaro will advise you the number of Rent Payments, Other Credits, Bond and Property Fee Transactions Generated to the Tenancy Records, and that the Transactions have been transferred to the Bank Account.

Manually entering payments for tenants with no splits or arrangements

To manually enter payments with no splits in to Chintaro, from the Home screen, click Finance, then Bank Functions and Manual Bank Processing:

The steps to enter payments manually are listed in order from 1-3:

Step	Description
1. Select Bank Account	Select the Bank Account that the payments will be processed for.
2. Enter the Bank Transactions and select the correct Tenancies, marking all records that will generate a Rent Payment	Enter the date of the transaction in the Date field and the total amount in the Amount field. You are able to add a description for the transaction, however if nothing is entered in to the Description field, Paid into Bank (Today’s DATE) will appear on the Tenancy ledger. Select the Tenant from the drop down list. The Rent component will be populated. Move onto the next line to enter the next payment.
3. Generate Payments and Transfer to Bank Account	Once all payments have been entered, click Generate Payments and Transfer to Bank. Chintaro will advise you the number of Rent Payments, Other Credits, Bond and Property Fee Transactions Generated to the Tenancy Records, and that the Transactions have been transferred to the Bank Account.

Saving the data in the screen if you need to exit before you have processed the payments

If you enter payments in to either Manual Bank Processing screen and need to exit out of the screen, when you go back in you will be asked if you want to retain the existing records. Click Yes to retain, or No to delete

Clicking Yes will ensure the payments entered stay in the screen and you can pick up where you previously left off.