One Room in Chintaro indicates one Tenantable Unit, or the ability to have One Tenancy Agreement. If you have a Rooming House or shared accommodation model of Property, where you have one Property and many rooms each with their own Tenancy Agreement, this makes sense (EG 4 individual Rooms in the Property below means there is an ability to have 4 separate Tenancy Agreements):
If you have a 2 or 3 bedroom Property that is able to have one Tenancy Agreement (not shared housing, the house is just for one household), you will only create one room because there will only be one Tenancy Agreement for that Property (EG House below):
The number of rooms you enter in the Rooms section equates to the number of Tenancy Agreements you will have in the Property. You must have at least one room in a Property. If you don’t enter at least one room, you cannot create a Tenancy in that Property.
Adding a Room to a Property
To add a Room to a Property, from the Home Screen, click Properties, then click Manage Properties and double click on the row of the Property you want to add the Room to.
To add a room to a Property record, click the button in the middle section of the screen. The Room Details pop up will appear:
Number: The number field is used for a Rooming House or Shared Accommodation model of Property and is not required for a single household model. This field will accept all number and letter combinations. If you are setting up rooms for a Shared Housing model where you will have 3 rooms that have the ability to have a Tenancy in a Property, meaning you will have 3 separate Tenancy Agreements in one Property, you will set 3 separate rooms numbered 01, 02 & 03.
Room Type: The Room Type describes the type of Property or room. Room Type must be entered and is selected from the drop down list (You can select house/1 bedroom unit, etc, if this is not a Room in a Rooming House).
Nomination Rights: Can be applied at the room level if there is an Organisation/person who has Nomination Rights over the Room(s).
Payment Book ID: Can be allocated at the room level if you want a specific Payment Book ID linked to the Room.
Status: Cannot be edited from the Room Details pop-up and will default to Vacant Tenantable.
Current Tenancy: Cannot be edited from the Room Details pop-up and will default to Not Tenanted.
Current Rent: Can be entered if you are charging a fixed rate for the room, regardless of who the Tenants are (or who the household is). This is usually entered when a Tenancy is created, and will be covered in Tenancies.
The next 4 fields are for Inspections, and are generally not entered at this stage, however, the fields contain information for:
Last Inspection: The date the last inspection took place.
Inspection Interval: Indicates the interval of inspections (EG 6 Monthly, Annually, etc.) Inspection intervals can be set up via System Maintenance> Reference Tables> Inspection Interval Type.
Next Inspection: The date the next inspection of the Room will take place.
Inspection Type: Indicates the Inspection Type required for the Room (EG Scheduled, Vacancy, etc). Inspection Types can be set up via System Maintenance> Reference Tables> Inspection Type.
Click to save the Room Record.
You will now have a Room Status showing Vacant Tenantable, meaning it is Vacant (it does not have a Tenancy in it) and Tenantable (the room is able to have a Tenancy).
Video for adding a Property:
Video for Rooms: