Chintaro has a function that is used to record the Bond details for Tenants, including their Bond Transactions. Bond Transactions must be kept separate to the Tenancy Transactions ledger as Bonds do not form part of what the Tenant owes your Organisation in Rent or Non-Rent charges. Depending on how the Tenant will pay the Bond will determine how you record and manage the Bond payments.
If you are based in Queensland or need more details on handling Bond Lodgements and Strict Bond Amounts please go to this solution: What are Bond Lodgements?
This solution applies to Chintaro SQLx version 2020.01.31 or later
Accessing the Bond Details for a Tenant
To access the Bond Transactions function, from the Home Screen, click Tenancies, then Manage Tenancies and search for the Tenant you'd like to view or edit the Bond Details for. Double click their row to open their Tenancy screen and click Bond Transactions:
The middle section of the screen will change to show the Bond Transactions section:
The fields on the Bond Details section are as follows:
|CHINTARO SCREENSHOT||FIELD NAME||DESCRIPTION|
|Bond Reference||In some states/countries, the number of the bond lodgement will be called a Bond Reference Number. If this is the case in your state/country, use this field to record the Tenant's individual Bond Authority's reference number.|
|Bond Registration||Alternatively, in some states/countries, the number of the Bond lodgement will be called a Bond Registration Number. If this is the case in your state/country, use this field to record the Tenant's individual Bond Authority's reference number.|
|Bond Amount||The full dollar amount that you are charging the Tenant(s) for the bond of the Room/Property.|
|Bond Lodged||The date the Tenant(s) pay you the money required for the bond of the property. No longer recommended.|
|Transferred Date||The date that your organisation transfers the money from the Tenant to the bond authority in your state/country.|
|Bond Loan||If you have provided the Tenant with an arrangement to pay the bond off over time, tick this box to indicate that you have provided them with a Bond Loan.|
|Bond Comments||Add any additional notes about the bond in the Bond Comments section.|
|Time Stamp||The clock symbol can be used when updating notes in the bond comments section, to populate with the user who made the note, the date and time the note was made:|
|Refund Required||The full dollar amount of the refund that the tenant is entitled to when vacating the property.|
|Refund Lodged||The date your organisation applied for the bond refund from the bond authority.|
|Refund Reason||The reason the bond is either refunded o the Tenant, or not.|
If the Tenant pays you the bond in full, in one lump sum
To enter the bond for the Tenant, first, enter the full Bond Amount in the Bond Amount field. The Strict Bond Amount field at the top of the screen will show the amount of the bond. The Bond Balance field will show the bond amount as a negative. This is the amount that the Tenant owes you for the Bond.
To enter the bond transaction to Chintaro, click the Enter Bond Transaction
button, and the Bond Transaction pop up will open. Select the Transaction Type
as a Bond Payment
, enter the Date
the Tenant paid the bond, the full Amount
of Bond and any Comments
you wish to make:
to add the Bond Payment to the Bond Ledger and the Bond Balance
will change to $0.00.
If you simply need to record the date that the Bond has been transferred to the Bond Authority, enter the date you transferred the Bond in the Transferred Date field.
When you receive a Reference Number for the Bond you lodged from the relevant Bond Authority, enter the number they provide you in either the Bond Reference field or the Bond Registration field:
You can create a receipt for the Bond Payment, by double-clicking on the transaction and clicking Print Receipt
. Microsoft Word will open with a Word Merge Receipt for the Bond Payment.
If you offer the Tenant a bond loan, where they'll pay it off over time
If you offer your tenant a bond loan, where they can pay it off over time, you must still enter the full bond amount in the Bond Amount field.
box. This box indicates that your Organisation is providing a Bond Loan to the Tenant and they are paying it off in this fashion.
If the Tenant has paid you an initial payment, click the Enter Bond Transaction button and enter the details of the transaction. Once added, the payment will appear in the Bond Ledger and the Bond Balance will be updated to reflect how much the tenant still owes you for the bond:
Bond Payments will usually be part of a regular Centrepay, WINZ or Bank Deposit which will be an automated payment each fortnight to the Bond Ledger so you will need to set up a Payment Arrangement for the split to take place whenever a payment is received.
Click Payment Arrangements at the top of the screen, and enter the split with the following:
|CHINTARO SCREENSHOT||FIELD NAME||DESCRIPTION|
|Frequency||The frequency in which the tenant will make the payments.|
|Transaction Type||Select Bond Payment from the drop down list.|
|Amount||Enter the Amount the |
|Start Date||Enter the Start Date of the split (this needs to be any day before the first payment).|
|Comment||Enter any additional notes about the bond comments.|