To add a Room to a Property, from the Home Screen, click Properties, then click Manage Properties and double click on the row of the Property you want to add the Room to.
To add a room to a Property record, click the button in the middle section of the screen. The Room Details pop up will appear:
Number: The number field is used for a Rooming House or Shared Accommodation model of Property and is not required for a single household model. This field will accept all number and letter combinations. If you are setting up rooms for a Shared Housing model where you will have 3 rooms that have the ability to have a Tenancy in a Property, meaning you will have 3 separate Tenancy Agreements in one Property, you will set 3 separate rooms numbered 01, 02 & 03.
Room Type: The Room Type describes the type of Property or room. Room Type must be entered and is selected from the drop down list (You can select house/1 bedroom unit, etc, if this is not a Room in a Rooming House).
Nomination Rights: Can be applied at the room level if there is an Organisation/person who has Nomination Rights over the Room(s).
Payment Book ID: Can be allocated at the room level if you want a specific Payment Book ID linked to the Room.
Status: Cannot be edited from the Room Details pop-up and will default to Vacant Tenantable.
Current Tenancy: Cannot be edited from the Room Details pop-up and will default to Not Tenanted.
Current Rent: Can be entered if you are charging a fixed rate for the room, regardless of who the Tenants are (or who the household is). This is usually entered when a Tenancy is created, and will be covered in Tenancies.
The next 4 fields are for Inspections, and are generally not entered at this stage, however, the fields contain information for:
Last Inspection: The date the last inspection took place.
Inspection Interval: Indicates the interval of inspections (EG 6 Monthly, Annually, etc.) Inspection intervals can be set up via System Maintenance> Reference Tables> Inspection Interval Type.
Next Inspection: The date the next inspection of the Room will take place.
Inspection Type: Indicates the Inspection Type required for the Room (EG Scheduled, Vacancy, etc). Inspection Types can be set up via System Maintenance> Reference Tables> Inspection Type.
Click to save the Room Record.
You will now have a Room Status showing Vacant Tenantable, meaning it is Vacant (it does not have a Tenancy in it) and Tenantable (the room is able to have a Tenancy).