Inspections that have been completed and imported in to Chintaro will appear as ‘Under Review’. They will appear in this state until you review and finalise the Inspection record. There are 2 ways to review Inspections that have been completed:
1. From the Home Screen, double click on the Inspections in the Inspection Reviews box
2. Through Property Maintenance> Inspections > Manage Inspections
The Manage Inspections screen will open:
Double click on the Inspection you will review. The Inspection Details screen will open, which is separated in to a number of sections:
General Information: Includes the Property Name, Room Number, Inspector, Inspection Type, Inspection date, Completion Date, Tenants Name(s).
Under Review: Is a tick box to indicate that the Inspection has been completed, but requires reviewing.
Comments: Enter any additional Comments about the Inspection.
Inspection Details: The information from the Inspection that has been downloaded from the PIM app. The columns for the inspection details include the Room that was inspected in the Property, the Maintenance Flag column that indicates that maintenance is required for the Room, the Clean column that indicates the Room was clean, the Undamaged column that indicates the Room was undamaged, the Working column that indicates all facets of the Room were working on Inspection, and the Notes & Additional Notes columns.
Inspection Images: Includes a list of images taken during the Inspection and the photos taken.
Maintenance Tasks: Is a list of Maintenance Tasks associated with the Inspection.
Raising a Maintenance Task from the Inspection Details record
You are able to raise a Maintenance Task on one or more Inspection items.
To raise a Maintenance Task for one or more Inspection Items, tick the Include boxes for each Room requiring Maintenance:
A Maintenance Task screen will open, with the notes from the Inspection details screen in the Instructions field. Property Details will default to the Property the Inspection was conducted in, the Inventory Item will default to General, and the Maintenance Type will default to Responsive (See Solution: Raising a Maintenance Task).
Adding a Property Note from the Inspection Details record
To add a Property Note from the Inspection Details record, click
Enter the details of the Note, and click Add
Finalising an Inspection
Once an Inspection has been reviewed, any necessary Maintenance Tasks have been raised and Property notes have been created, the Inspection will need to be finalised.
To finalise an Inspection, click
The status will now appear asand the Under Review box will be unticked. You can change the Status of an Inspection any time, by re-ticking thebox.
Removing the Inspection record from the Manage Inspections screen
The Inspection will still appear in the Manage Inspections screen. If you wish to remove the Inspection from the Manage Inspections screen, you will need to untick the 'Active Inspection' tick box at the bottom of the Inspection record.
You will still be able to find the Inspection on the Property screen > Inspection tab.