You may be required to take some of a Tenant’s Bond to cover expenses such as Property damages. In this instance, you will need to initially charge the Tenancy for the damage, then take the necessary amount from the Bond, and then enter a transaction from the Bond in to the Tenancy Transactions ledger. This is a 4 step process.

First, you need to charge the Tenancy for the damages. 

Go to the Tenancy screen of the Tenant that caused the damaged. 

Click on the  function, and then click 


Select the Transaction Type from the drop down list (EG Tenant Maint. Charge, Credit Rent Adj., etc.). Enter the Date, Amount that will be withheld and any Comments (EG Repairs to Bathroom).


Click 

The Tenancy Transactions ledger will now reflect the Tenant Maintenance Charge



Click  to return to the Bond Transactions function. Enter the Refund Required & Refund Lodged fields.
 
Click 

 

Enter the Bond Refund transaction (the amount of the Bond paid minus the Tenant Damage amount), including the Date, the Amount and any Comments



Click 

The Bond Refund transaction will now show in the Bond Ledger
 


Return the to zero.

Click Select the Transaction Type as Bond Withheld for Damages or Bond Refund (any Debit). Add the Date, Amount and Comments.


Click 

The Bond Total should now show as zero.

Go back to the Tenancy Transactions ledger, by clicking 

The Bond Withheld for Damages transaction has not come through to the Tenancy Transactions ledger automatically, and you will need to enter the Transaction as a Tenant Maint. Payment, to match the previous Tenant Maint. Charge entered.

Click 

Select the Transaction Type as Tenant Maint. Payment, the Date, Amount Comments (EG Transferred from Bond)
 


Click 


The Tenant Maintenance Payment will now show in the Tenancy Transactions ledger. The Damages have been paid for, the balance of the Bond has been returned, and the Tenant is ready to Vacate.