The Property Transactions ledger is used to record costs and incomes associated with the Property. The ledger may be used to report internally about the incomes and expenses of the Property, or externally to the owner(s) of the Property.

Adding a Transaction to the property ledger manually 

From the Home Screen, click Properties, then Manage Properties, and double click on the Property you want to add the transaction to. 

Click the Property Transactions button in the screen functions at the top of the screen and the middle section of the screen will change to show the property ledger.

Property Transactions in the ledger will appear with the most recent transaction at the top, and the oldest at the bottom. Each transaction will have the date of the transaction, the type of transaction (EG Rent, Property Charge, Management Fees, etc.), any comments related to the transaction and the amount of the transaction. Income will show in black and expenses will show in red.

To enter a transaction manually, click the  button and the Transaction pop up will appear:

Transaction Type: Select the type of transaction you are entering from the drop down list. If the Transaction Type you wish to enter is not in the list, ask your System Administrator to add it in System Maintenance > Reference Tables > Transaction Type (Property)

Date: The date field will default to today, but remove this and add the appropriate date of the transaction if not today. 

Amount: Enter the full amount of the transaction in dollars. 

GST Amount: If GST applies to the transaction, enter the GST amount in the GST field.

Invoice Number: If the transaction has a corresponding Invoice Number, enter it in this field.

Cheque Number: If the transaction has a corresponding Cheque Number, enter it in this field.

Comments: Enter any comments about the transaction in the Comments field. This will show on the property transactions statement and is important to advise the owner what the transaction was for.

Click Add to add the transaction to the ledger.