The Room Status is usually changed from Vacant Tenantable to Vacant Untenantable when the Room is vacated and you are unable to Tenant someone else in to that Room as it is being cleaned, needs to be inspected, maintenance needs to be carried out on the Room, etc. However, you can change the Room Status manually if required. 

Changing a Vacant Tenantable Room to a Vacant Untenantable Room

To change the Room Status in a Property, you must go in to the Property Screen. From the Home Screen, click Properties, then click Manage Properties and double click on the row of the Property you want to change the Room Status for.  Once in the Property Record, to make a Room Vacant Untenantable, double click on the Room you want to change the status for. The Room details pop up will open:

Enter the date the Room will be Vacant Untenantable from in the Will be Unavailable From field:

When you have entered a date in the Unavailable From field, click

You will see a pop-up box advising you that the Room status has been changed to Vacant Untenantable: 

Vacant Rooms and Vacant Untenantable Rooms eLearning Video